Namaa Attendance and Workforce App

Better visibility with less administration

The app brings daily attendance, short leave, and training into one employee record that staff, managers, and HR can work from.

• Employees record attendance from a phone within the approved building geofence.
• Permission requests and approvals move from paper to mobile, with monthly balances calculated by policy.
• Staff can register for courses, record attendance through QR codes, and receive electronic certificates.
• Attendance, permissions, leave, and training are brought together in a single record.
• Current attendance and lateness indicators help each college and department see its position.
• Daily movements can be transferred to university HR systems without duplicate entry.

Attendance and departure

The attendance module checks that an employee is within the approved building area before recording a movement and supports multiple campuses and buildings.

• A geofence can be configured for each building to prevent off-campus check-ins.
• Identity checks can use the phone's built-in face or fingerprint authentication.
• Flexible shifts and schedules support administrators, faculty, and around-the-clock teams.
• Lateness and early-departure alerts can reach the employee and manager.
• Existing biometric devices can feed the same record for employees who do not use the app.

Permission requests and short leave

Employees submit requests on their phones. Managers receive them with the available balance and applicable university policy.

• Configurable request types include short leave, late arrival, and work assignments.
• Monthly balances are calculated under the university's rules.
• Multi-level approvals can include delegation when a manager is away.
• An approved request updates the attendance record without manual reconciliation.

Staff training

Universities can announce courses, manage registration, record attendance, collect feedback, and issue certificates from the same app.

• Calendar for in-person and remote courses, capacity limits, and waiting lists.
• Manager approval when a course conflicts with working hours.
• QR attendance that can count toward working hours.
• Course evaluations and electronic certificates stored in the employee profile.

The permission-request journey

The source page describes a paperless path from an employee's request to the university HR record:

1. Request from the phone with type, time, and reason.
2. Automatic check of the monthly balance and policy.
3. Immediate notification to the direct manager.
4. Approval, reasoned rejection, or delegation.
5. Automatic update of the day's attendance record.
6. Transfer to HR and payroll systems where the integration is configured.

Designed to connect with existing systems

The app is intended to extend university systems through standard APIs and single sign-on. Connection scope depends on the university's existing interfaces and implementation.

• HR system: employee data, organization structure, and leave.
• Payroll: transfer of lateness and absence movements.
• University single sign-on through Active Directory.
• Existing biometric devices: combine device and mobile movements.
• Email and calendar: request notifications and training dates.
• Learning platform: remote courses and completion records.
• Other internal systems can be scoped where an integration interface is available.

University-ready controls and deployment

The source page describes native iOS and Android apps in Arabic and English, a web dashboard for HR and managers, role-based access, and an audit trail for each movement. Deployment can be planned for the university data center or a local cloud.

• Policies can accommodate faculty timetables, standard administrative hours, hospital shifts, and multiple campuses.
• Managers and HR can configure policy and reporting through the web dashboard.
• Access follows the administrative structure with traceable actions.